Administrative Assistant Veterinary Clinic

The Job Holder
Santarosa, CA, USA
Jan 22, 2020

Client Name

Canine Companions for Independence


Basic DUTIES AND RESPONSIBILITIES incorporate the accompanying. Different obligations might be relegated varying: 

  1. Give brilliant client assistance by welcome customers in an expert and wonderful way, answer every single approaching call, allude calls to the proper workforce and help with organizing vet administration demands. 
  2. Keep up the calendar for the division; keep up the specialists' plans, office gatherings, outside arrangements. Calendar analgesic strategies just as arrangements for numerous specialists, give suggestions to customers, and follow-up to patient arrangements. 
  3. Organize hound drop-offs with overseers for the rearing veterinarian/specialist varying for reproducing. Speak with volunteer guardians varying to pass on rearing status and data for hounds boarding in Canine Companions pet hotels. 
  4. Guarantee medicinal records are appropriately kept up and refreshed per rules. 
  5. Help with preparing and direction of veterinary facility volunteers to guarantee they have legitimate guidance and supervision preceding taking part in obligations. 
  6. Help look into division varying. Organize blood draws and medium-term delivery of tests too and from outside research facilities. Help different districts in submitting tests to outside research centers. 
  7. Speak with CEDC and Research dept with approaching/active dates. Guarantee elevated level of coordination and correspondence between offices. 
  8. Give authoritative help to the veterinarian that incorporates creating correspondence, different reports, following restorative discharges and refreshing databases, producing lab demands, and so on. 
  9. Keep open lines of correspondence with Kennel Supervisor guaranteeing convenient vet checks for approaching and active canines. 
  10. Help with doggy/hound turn-in systems including coordination, arranging, and age of vet center data and bundles. 
  11. Timetable all post-turn-in tests (turn-in x-beams; heart tests; eye tests). 
  12. Organize with outside pros for counsels. 
  13. Help with handling new turn in hounds; total administrative work, control hounds, help vet with antibodies and heartworm tests, and so forth. 
  14. Calendar ultrasounds and whelp x-beams for pregnant raisers, help with hound limitation when required. 
  15. Speak with Breeder Caretakers and Puppy Raisers, give refreshes varying and exceptional client care. 
  16. Give managerial help including creating correspondence and different reports, submitting week by week office supply request 
  17. Request supplies from different merchants, for example, Office Depot, Fishman, Costco. Track shipments, guarantee exact appearance, confirm precise charging for request and prep for installment 
  18. Posting all mail and get mail conveyances from Administration and sending bundles through FedEx, and so forth. 
  19. Offer help and inclusion for different situations varying, remembering supporting veterinary professional obligations for nonattendance of staff 
  20. Be responsible not just for direct duties delineated part of this expected set of responsibilities yet in addition to serve individual staff and different constituents with whom position cooperates. Guarantee activities and correspondences follow fundamental beliefs.