Executive Secretary (Public Safety)

The Job Holder
Bakersfield, CA, USA
Aug 20, 2019

Client Name

Bakersfield College



Position Number: 


Posting Date 


Shutting Date 

Introductory Screening Date 


Open Until Filled 


Position Type: 



Work Week 

40 hours of the week, year position 

Least Salary: 

$3,345.92 every month 

Greatest Salary: 

$4,727.69 every month 





Our far-reaching advantages bundle incorporates restorative, solution, dental, vision and extra security inclusion; long haul handicap protection, and a worker help program (EAP). Our advantages spread an assortment of zones, with different choices in every zone enabling you to pick the arrangement that works best for you. 



What's more, representatives have the choice to buy: 


  • Flex 125 
  • Extra items and administrations through American Fidelity 
  • Supplemental willful life coverage 
  • Assessment Shelter Annuities 


All inclusions start on the primary day of the month following the contract date. Workers are secured under the California Public Employees Retirement System (CalPERS) and are vested 100% following five years of full-time administration. 

Kern Community College District gives rich wellbeing and welfare advantages offering to our workers, including Health, Dental, Vision, life coverage, and long haul handicap. The District likewise offers a strong willful advantages choice including both term and entire life coverage, mishap and malignant growth protection, transient incapacity, pre-charge Section 125 plans, and 403b/457 retirement plans. 

The District takes an interest in the State Teacher's Retirement plan (STRS) for personnel, and both the CalPERS retirement framework and Social Security for Classified and Management representatives. 


  • Advantages of Website 
  • School/Site: 
  • Bakersfield College 
  • Area 
  • BC-Main Campus 
  • Essential Function 


Under the bearing of an allocated boss, play out an assortment of profoundly mindful secretarial and regulatory obligations; give data and help to general society 



Agent DUTIES: 


Take an interest and aid the organization of the workplace; investigate, aggregate, break down and condense information for uncommon tasks and different exhaustive reports; get ready or direct the arrangement of yearly, quarterly and regulatory reports; get ready minutes of gatherings; manage the requesting and capacity of office supplies 

Keep up arrangement timetables and schedules for official staff individuals and other office staff; calendar and orchestrate travel agendas and reservations; facilitate exercises with different offices, division seats, general society, and outside organizations 

Fill in as secretary for doled out office; screen calls, guests and mail; react to delicate solicitations for data and help; decipher area approaches, guidelines, and guidelines because of request and protests; resolve understudy concerns and grievances; allude request as suitable 

Take an interest in spending arrangement and organization; get ready cost gauges for spending proposals; submit supports for spending things 

Start and keep up an assortment of documents and records for data identified with the workplace; keep up manuals and update asset materials 

Type and amass reports, manuals, bulletins and different materials and circulate to staff; visit, take, get ready and disperse minutes of board and advisory group gatherings as coordinated 

Dole out, direct and audit crafted by staff associated with secretarial and administrative obligations of the workplace; survey work for exactness 

Type and edit a wide assortment of reports, letters, memoranda and measurable diagrams; type from unfinished version, verbal guidelines, interpreting machine chronicles or transcription; freely create correspondence identified with appointed obligations 

Exercise practical and specialized course over administrative staff 

Perform related obligations as doled out 

Instruction and Experience 



Any Combination Equivalent to: 


Graduation from secondary school enhanced by particular secretarial or office preparing AND four years of progressively dependable secretarial experience 

Learning and Abilities 



Learning OF: 

Fundamental standards and practices of monetary, measurable and authoritative research and report arrangement 

Right English use, spelling, syntax, and accentuation 

Standards, guidelines, strategies, and methodology of the junior college framework 

Current office methodology, techniques, and gear 



Advertising systems 

The activity of a work station and indicated programming, for example, word handling and spreadsheets 

Business letter composing an essential report planning 

Record-keeping systems 

Standards and practices of giving work heading and direction 


Capacity TO: 

Translate and apply office approaches and strategies 

Work agreeably with different offices, workplaces, teachers, understudies and outside organizations 

Perform capable secretarial work including the utilization of autonomous judgment and individual activity 

Comprehend the association and activity of the area and of outside organizations as important to accept doled out obligations 

Dissect circumstances cautiously and receive successful strategies 

Research, accumulate, dissect, decipher and set up an assortment of financial, factual and managerial reports 

Keep up classified information and data for official staff 

Autonomously get ready correspondence and memoranda 

Work an assortment of office gear including a fax machine, copier and multi-line telephone 

Give work bearing and direction to alloted staff 

Work a work station and determined programming, for example, word handling and spreadsheets 

Convey successfully both orally and recorded as a hard copy 

Set up and keep up helpful and successful working associations with others 

Compensation Grade 


Extraordinary Instructions to Applicants 



First Review of Applications: 


Complete application parcels will be acknowledged until the position is filled; however, those gotten by 5:00 p.m. (Pacific Standard Time) on September 1, 2019, are guaranteed thought. The College maintains all authority to expand time limits or reinitiate the enrollment/determination process anytime. 

Finished application parcel must include: 

Finished Online Application for Employment structure 

Current resume 

Letter of intrigue (Cover Letter) 

Duplicate of intelligible transcripts, if pertinent 

Rundown of six (6) proficient references – Listed on application structure 

Candidates who require sensible convenience to take an interest in the choice procedure should contact Human Resources to make the fundamental game plans. 

Extra openings that become accessible before the part of the bargaining procedure may likewise be filled from the certified candidates. 

The District does not give sponsorship to approval to work in the United States. Work approval ought to be built up at the season of use accommodation.