Executive Secretary (Office of Instruction)

The Job Holder
Bakersfield, CA, USA
Aug 20, 2019

Client Name

Bakersfield College



Position Number: 


Posting Date 


Shutting Date 

Beginning Screening Date 


Open Until Filled 



Position Type: 



Work Week 

40 hours out of every week, year position 

Least Salary: 

$3,345.92 every month 

Most extreme Salary: 

$4,727.69 every month 




Our aggressive advantages bundle incorporates medicinal, dental, and vision protection; extra security inclusion; long haul handicap protection, and a representative help program (EAP). 

Also, representatives have the choice to buy: 

Flex 125 

AFLAC Policy 

Supplemental willful disaster protection 

403b Tax Shelter Annuity 

All inclusions start on the primary day of the month following the contract date. Representatives are secured under the California Public Employees Retirement System (CalPERS) and are vested 100% following five years of full-time administration. 

The Kern Community College District gives a top-level augmentation of 75% of the current premium top to a great wellbeing and welfare advantages plan. The representative pays 25% of the current premium top notwithstanding their chose arrangement worker commitment cost. 

The District likewise gives life coverage plans to the representative, just as an 8.25% commitment to the State Teacher's Retirement plan. Extra kinds of protection might be acquired with pre-charge dollars through an IRS 125 adaptable advantage program. 





  • Bakersfield College 
  • Area 
  • BC-Main Campus 
  • Essential Function 
  • Under the course of a doled out chief, play out an assortment of exceptionally mindful secretarial and regulatory obligations; give data and help to general society 



Agent DUTIES: 


Take an interest and aid the organization of the workplace; examine, assemble, break down and condense information for uncommon activities and different complete reports; get ready or direct the arrangement of yearly, quarterly and authoritative reports; get ready minutes of gatherings; regulate the requesting and capacity of office supplies 

Keep up arrangement timetables and schedules for official staff individuals and other office staff; calendar and organize travel agendas and reservations; facilitate exercises with different offices, division seats, general society, and outside organizations 

Fill in as secretary for relegated office; screen calls, guests and mail; react to delicate solicitations for data and help; translate area approaches, guidelines and guidelines in light of request and objections; resolve understudy concerns and protests; allude request as fitting 

Partake in spending readiness and organization; get ready cost gauges for spending proposals; submit avocations for spending things 

Start and keep up an assortment of documents and records for data identified with the workplace; keep up manuals and update asset materials 

Type and amass reports, manuals, pamphlets and different materials and convey to staff; visit, take, get ready and disperse minutes of board and panel gatherings as coordinated 

Dole out, direct and audit crafted by staff associated with secretarial and administrative obligations of the workplace; survey work for exactness 

Type and edit a wide assortment of reports, letters, memoranda, and measurable graphs; type from work in progress, verbal guidelines, interpreting machine chronicles or transcription; autonomously form correspondence identified with relegated duties 

Exercise practical and specialized course over administrative staff 

Perform related obligations as doled out 

Training and Experience 


Any Combination Equivalent to: 

Graduation from secondary school enhanced by particular secretarial or office preparing AND four years of progressively dependable secretarial experience 

Learning and Abilities 


Learning OF: 

Fundamental standards and practices of financial, factual and authoritative research and report planning 

Right English utilization, spelling, sentence structure and accentuation 

Guidelines, guidelines, approaches, and techniques of the junior college framework 

Present-day office strategies, techniques, and gear 


Advertising strategies 

The activity of a work station and determined programming, for example, word handling and spreadsheets 

Business letter composing and fundamental report arrangement 

Record-keeping methods 

Standards and practices of giving work bearing and direction 

Capacity TO: 


Decipher and apply office strategies and methodology 

Work helpfully with different divisions, workplaces, educators, understudies, and outside offices 

Perform mindful secretarial work including the utilization of free judgment and individual activity 

Comprehend the association and activity of the area and of outside offices as important to accept allocated obligations 

Examine circumstances cautiously and embrace compelling approaches 

Research, assemble, break down, translate and set up an assortment of monetary, factual and managerial reports 

Keep up secret information and data for official staff 

Freely plan correspondence and memoranda 

Work an assortment of office hardware including a fax machine, copier and multi-line telephone 

Give work heading and direction to appointed staff 

Work a work station and indicated programming, for example, word handling and spreadsheets 

Impart viably both orally and recorded as a hard copy 

Set up and keep up agreeable and powerful working associations with others 

Compensation Grade 


Extraordinary Instructions to Applicants 


First Review of Applications: 


Complete application parcels will be acknowledged until the position is filled; yet those gotten by 5:00 p.m. (Pacific Standard Time) on June 18, 2019, are guaranteed thought. The College maintains whatever authority is needed to expand time limits or reinitiate the enrollment/determination process anytime. 

Finished application parcel must include: 

Finished Online Application for Employment structure 

Current resume 

Letter of intrigue (Cover Letter) 

Duplicate of neat transcripts, if relevant 

Rundown of six (6) proficient references – Listed on application structure 

Candidates who require sensible convenience to take part in the choice procedure should contact Human Resources to make the fundamental plans. 

Enrollment Status (speculative): 

Application Screening: TBD 

Meetings: TBD 


Extra openings that become accessible preceding the part of the bargaining procedure may likewise be filled from the certified candidates.