Office Assistant

The Job Holder
Lone Tree, CO, USA
Sep 19, 2019

Client Name

City of Antioch

Requirements

If it's not too much trouble NOTE: 

1. The present opening is in the Parks and Recreation Department; notwithstanding, the qualification rundown set up for this enlistment will be beneficial for one (1) year and can be used to fill different openings in a similar grouping. 

2. This position will stay open through 10/1/19 or until 150 applications have been gotten, whichever happens first. This enlistment will close whenever without notice, so applicants are urged to apply right away. 

3. The Oral Board Interviews are likely planned for Wednesday, 11/6/19. We claim all authority to alter this timetable. 

Rundown DESCRIPTION 

Under quick supervision, plays out a wide assortment of standard and less intricate errands and obligations doled out to classes inside the workplace bolster arrangement including composting of structures, memoranda, correspondence, reports; helps guests and guests by providing data by and by or coordinating data solicitations as per set up techniques; sorts, logs and keeps up records and different archives; learns approaches, methodology and work strategies related with relegated obligations; performs different obligations as required. 

Recognizing CHARACTERISTICS 

The Office Assistant is the section level class in the workplace bolster arrangement in charge of performing less unpredictable assignments inside a built-up procedural structure where there are insignificant outcomes of blunder. This order is recognized from the following higher arrangement of Administrative Assistant I by the exhibition of increasingly standard, monotonous and less mind-boggling assignments. Gets quick supervision from regulatory as well as the board staff. 

Instances of Duties: The accompanying obligations are run of the mill for this grouping. Officeholders may not play out the majority of the recorded obligations as well as might be required to play out extra or various obligations from those set out underneath to address business needs and changing strategic policies.

 

1. Play out a wide assortment of general administrative, and routine regulatory and automatic work on the side of doled out projects, division, or office. 

2. Type, word process, group, alter, reconsider, edit, and process an assortment of records and structures; create, change, and keep up institutionalized and ace archives; may form correspondence and different reports. 

3. Screen office calls, guests, and mail; give data and help including reacting to demands for data and help; allude guests to legitimate expert; sort and disseminate mail. 

4. May keep up a schedule of exercises, gatherings, and different occasions for appointed staff; may facilitate exercises and gatherings with other City offices, general society, and outside organizations; may facilitate and orchestrate extraordinary occasions as relegated. 

5. Keep up exact and cutting-edge office documents, records, and logs for doled out territories; create, get ready, and screen different logs, records, and records for present and precise data. 

6. Assemble, get ready, and enter information into a PC from different sources including bookkeeping, measurable, and related archives; make and keep up PC based following data and reports; input redresses and updates. 

7. May take part with uncommon undertakings as relegated; help with arranging, organizing and actualizing appointed projects and occasions; help with observing doled out projects. 

8. Guarantee that every required inventory is accessible as required and that the office and gear are in the appropriate working request; keep up and request office supplies; get ready buy orders; get solicitations and checks for exactness; process installments. 

9. Work an assortment of office gear including a PC, copier, copy machine, and calculator. 

10. Use different PC applications and programming bundles; become acquainted with different programming explicit to doled out the division. 

11. Perform related obligations as required. 

Average Qualifications: KNOWLEDGE OF: 

Current office strategies, techniques, and gear including PCs and pertinent programming applications, for example, word handling, spreadsheets, and databases. 

Standards of business letter composing an essential report readiness. 

Records the executive's standards and methods including record-keeping and documenting standards and practices. 

Standard business arithmetic. 

Strategies and methods of appropriate telephone decorum. 

English use, spelling, language, and accentuation. 

Client support and advertising strategies and procedures. 

Capacity TO: 

Play out an assortment of office bolster obligations and exercises, keeping standard rules, on the side of the doled out office, division, or program territory. 

Comprehend, decipher, and apply general and explicit regulatory and departmental strategies and methods. 

Work office gear including PCs and supporting word preparing, spreadsheet, and database applications. 

Type or enter information precisely at net 35 words for each moment. 

Take part in the planning of an assortment of managerial and money related reports. 

Build up and keep up an assortment of particular documents and records. 

Get ready correspondence and memoranda from guidelines. 

Perform routine numerical estimations. 

Work under enduring weight with continuous interferences and a high level of open contact by telephone or face to face. 

Plan and sort out work to comply with changing needs and time constraints. 

Comprehend and do oral and composed headings. 

React carefully, unmistakably, briefly, and fittingly to request from general society, press, or different offices. 

Use advertising systems in reacting to requests and protests. 

Convey obviously and compactly, both orally and recorded as a hard copy. 

Build up and keep up viable working associations with those reached over the span of work. 

Instruction/TRAINING: 

Likeness the culmination of the (twelfth) grade. 

EXPERIENCE: 

One (1) year of dependable administrative, secretarial, or office managerial help understanding. 

 

PHYSICAL DEMANDS AND WORKING ENVIRONMENT 

The conditions thus are illustrative of those that must be met by a worker to effectively play out the fundamental elements of this activity. Sensible lodging might be made to empower people with handicaps to play out the fundamental employment capacities. 

Condition: Work is performed essentially in a standard office setting with broad open contact and incessant intrusions. 

Physical: Primary capacities require adequate physical capacity and versatility to work in an office setting; to stand or sit for delayed timeframes; to incidentally stoop, twist, bow, squat, reach, and wind; to lift, convey, push, as well as destroy light to direct measures of weight; to work office gear requiring dull hand development and fine coordination including utilization of a PC console; and to verbally impart to trade data.