Requirements

Obligations and Responsibilities 

The Administrative Assistant will do the accompanying capacities under the immediate supervision Operations Manager: 

Give authoritative help to the property the executives; 

Keep up recording framework guaranteeing the supervision of secret materials for the whole UN Women Country Office. 

Bolster UN Women Operations group in keeping up an online document framework; 

Screen and keep up office stationery supplies including upkeep of stock rundown of stationery, appropriation of stationery and keeping a log of dispersion, as required; 

Keep up records on resources the executives and get ready required reports; 

1. Get ready and circulate greeting, plans, different data, and so on.; 
2. Draft correspondence of a normal sort, reactions to request guaranteeing rightness regarding configuration, punctuation, and spelling; 
3. Bolster UN Women interchanges group in sorting out distributions and keeping up the log-book; 
4. Cause plans for arrangements and gatherings, to give regulatory help to meetings, workshops, withdraws; 
5. Encourage travel plans: start travel approval for endorsement, save flight plans, arrange with the Country Office Operations segment for important travel advances and claims, look for fitting visa and exceptional status; 
6. Get ready installment demands, money related reports, spending arranging, and budgetary uses as required; 
7. Safekeeping and support of the task/UN Women gear and stocks; 
8. Go about as a mediator/interpreter upon solicitation from English, Russian and into Georgian language and the other way around when required; 
9. Help with photocopying, checking, and faxing (both Country Office and undertaking related exercises); 
10. Offer help in workforce organization for global and national staff as suitable (for example restoration of UNLPs, visas; expansion of agreements, organization of national advantages and stipends; organization of home leave qualifications); 
11. Organize UN Women Country office vehicle pool and conveyance of vehicles as mentioned (keep up the normal vehicle demand strategies; checking driver's logbook) 
12. Help UN Women Country Representative, UN Women Deputy Country Representative and UN Women Operations Manager in their day by day work; 
13. Give regulatory help to successful learning the board and sharing inside the workplace and different workplaces/HQs; 
14. Assemble and offer information and experience identified with authoritative and activities support; 
15. Organize and oversee shipments and traditions freedom game plans; 
16. Manage convention matters, enrollment of staff, coordination with nearby experts on space and other authoritative issues; 
17. Give substantive contributions to the readiness of obtainment plans for the workplace and add to observing their usage; 

Perform other important obligations as required